If you want your ops teams to really excel, stop relying on spreadsheets

If you want your ops teams to really excel, stop relying on spreadsheets

Relying on spreadsheets to organize data and move information between systems is stopping your operations teams from being efficient and productive, and from making informed decisions in real-time.

For many years, spreadsheet applications served a useful purpose for consolidating operational data, creating reports and sharing information across departments. But continuing to rely on such manual processes and spreadsheets increases the chance of errors, non-conformance and actually increases the risk profile of your organization.

This challenge is especially prominent for oil and gas producers and mining companies with thousands of people across multiple assets, spread throughout distributed teams and geographic locations.

Manual processes are time-consuming and prone to error. The communication of vital information that workers need to make critical decisions can be delayed or buried under layers of information. This critical information may also lack clarity when connecting separate systems, and a highly likely scenario is that your key operations personnel are looking at information simultaneously from more than a dozen systems.

Today, with the proliferation of data being generated by equipment, assets and processes, as well as the emergence of IoT sensors, cloud computing and the ever-increasing demand for prescriptive analytics, no one in your organization should have to request data. Meaningful data should be at their fingertips when they need it, so that they can focus on priority operations.

For operations to be efficient and access real-time data, you need a solution that pulls all that information together. This can be achieved by replacing your spreadsheets and manual processes with a solution that digitalizes your business processes and practices.

The ideal solution will not require you to replace your current systems. It will automatically integrate with your current systems and transform the way in which information is accessed and used across multiple departments and teams, removing the need to manipulate data manually across systems.

A configurable solution that reflects your current processes and unique needs can minimize the impact of change of your digitalization. This will also enable your organization to save time and effort by improving efficiency, reducing risk, and improving corporate compliance. Further, it will facilitate informed decision-making, all while maintaining process through electronic audit functionality.

By providing a single view for all your operational data, systems and tools, it will be easy for your workforce to focus on specific data presented in a manner that improves safety, reduces risk, minimizes unplanned downtime, increases productivity and operational efficiencies.

There are a few different options for implementing a business process and practice digitalization solution, including: in-house development; plug and play, off-the-shelf software; and third-party custom development.

In-house development can save you the initial large capital outlay. However, it still requires additional personnel and resources, and can be a lengthy process as workers are required to juggle day-to-day responsibilities with building out a customized and complex software solution. These types of developments also need to be supported in-house over the long-term and can face operational issues when key personnel are reassigned to other roles or leave the company altogether.

Off-the-shelf solutions are one of the more economic digitalization options, but in many cases these solutions can be inflexible, and customization can be very costly. Often every aspect of your operations that needs to be considered will not be included, and critical decisions need to be made on what to leave out or how to bend your people and processes to fit the software.

Third-party custom development will provide all the functionality your operations need to be productive, efficient and access real-time information. But these custom-builds are capital-intensive deployments in both the short and long-term.

The optimal solution lies somewhere in between: a configurable solution that can be customized to your operations without starting a development from scratch.

A configurable solution is a low code/no code solution that draws on an extensive library of proven products that can be configured to suit your operations. This solution can be deployed quickly and is easy to administer in-house following implementation. This reduces the cost of ongoing maintenance and upkeep.

The ability to eliminate spreadsheets and have real-time access to critical information across your entire operations with a scalable solution that streamlines processes, automates workflows, improves safety and reduces risk – without re-engineering your business – is now an affordable reality.

It’s time to plug your business into your assets and plug your assets into your business.

Contact us for a free consultation on how to improve your organizational efficiency, reduce risk and improve safety.

Stay up to date on all our news